Summary:

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The Office Administrator and Commercial Coordinator play a crucial role in ensuring the smooth operation of daily administrative tasks while providing support to various business functions within the organization. This role requires exceptional organizational skills, attention to detail, and the ability to multitask effectively.

Essential Duties and Responsibilities:

This section contains a list of five to eight primary responsibilities of the work. The incumbent will perform other duties as assigned.

1.     Administrative Support:

·       Handle calls, emails, and correspondence, redirecting them as appropriate.

·       Manage assigned leader’s calendar, schedule appointments and meetings, and coordinate travel arrangements as needed.

·       Assist in the preparation of reports, presentations, and other documents.

·       Assist in all internal communication for Commercial organizations like Townhall, Leadership Meetings or other engagement activities.

2.     Facility management

·       Manage and organize office operations and facility procedures.

·       Manage all international visitors to ensure smooth travel

·       Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders.

·       Ensure the office environment is tidy, welcoming, and conducive to productivity.

3.     Office Coordinator:

·       Act as a liaison between various departments, facilitating communication and collaboration.

·       Coordinate and schedule meetings, conferences, and events, including preparing agendas and minutes.

·       Assist in project management tasks, tracking progress, deadlines, and deliverables.

·       Support HR functions such as onboarding, engagement and employee events.

·       Assist in vendor registration and timely payments 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. List knowledge, skills, and/or abilities required.

·       Proven experience as an office administrator, office assistant, or similar role.

·       Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

·       Excellent communication and interpersonal skills.

·       Strong organizational and time management abilities.

·       Ability to prioritize tasks and work under pressure in a fast-paced environment.

·       Attention to detail and problem-solving skills.

·        Discretion and confidentiality when handling sensitive information.

Education and Experience

Include the education and/or experience that is necessary to perform the job satisfactorily.

·       Bachelor’s degree in Business Administration, Office Management, or related field preferred.

·       Front Office Management and Executive Assistant experience is a must.

·       Exposure to facility management is an advantage.

·       Good Communication skills

·       Proficient in Excel and PowerPoint

This position offers an opportunity to contribute to the efficient operation and success of our organization. The ideal candidate will be proactive, adaptable, and dedicated to supporting the team in achieving its goals.