The Sourcing Coordinator provides front-line customer service to internal team members, clients, vendors and users for the various supported Vendor Management Software solutions. Responsible for communicating ongoing issues through the appropriate escalation process and providing timely feedback and responses to the end users. The Sourcing Coordinator must work with all parties for problem resolution, and must provide a professional response and exhibit strong customer service orientation when dealing with all internal and external clients. Responsible for requisition review, entry and maintenance through the use of VMS technology, CM system and other systems as required. Works under general supervision.
- Uses working knowledge of various supported Vendor Management Software to troubleshoot issues.
- Understands Vendor Management Software functionality dependencies in order to troubleshoot functional issues.
- Uses standardized situational responses and processes to resolve customer issues.
- Recognizes and gathers relevant information on customer issues/scenarios requiring further solutions. Escalates such issues according to standard escalation process.
- Makes recommendations to improve efficiencies where applicable.
- Works to meet all existing SLA’s and works to improve overall process by recommending improvements to Supervisor.
- Maintains and continually increases knowledge of supported software solutions.
- Assists with training of peers in the standards and practices within the organization.
- Creates and maintains electronic records and fields (e.g. customer numbers, cost center numbers) in support of the requisition entry set up.
- Receives and reviews new requisition requests daily using the VMS tool.
- Enters the requisition into the CM system promptly and accurately.
- Assigns ownership of requisitions to Program Coordinators
- Assists with scheduling all action steps in the hiring process to include: Intake calls, supplier calls, resume review sessions, interviews, interview debrief, offers, onboarding tracking, etc.
- Reviews supplier data to assign appropriate suppliers to each requisition; this data will also be used by Coordinator to shortlist resumes.
- Validates entries to ensure accuracy.
- Interacts and coordinates with the Program Managers and Program/Advisory Consultants frequently to communicate questions and receive updates on current requisition activity.
- Updates the requisition record as directed by the Program Managers and/or Program Consultants to include changes, cancellation, status changes.
- Maintains thorough and accurate documentation on any end user interactions.
- Participates in special projects and performs other duties as assigned.
EDUCATION & JOB REQUIREMENTS:
High School Diploma. Bachelor Degree preferred but not required. Two (2) years’ work experience in a service level industry and/or One (1) to three (3) years’ experience in a customer service environment or equivalent.
KNOWLEDGE, SKILLS & ABILITIES:
- Skilled in communicating effectively verbally and in writing to include formal documentation.
- Ability to establish and maintain effective working relationships (Strong Customer Service Skills)
- Proven ability to work in a fast-paced and dynamic environment
- Ability to utilize tools and available data to make informed decisions and take appropriate actions.
- Possess strong attention to detail.
- Strong time management skills and the ability to work independently.
- Proficient with Microsoft Office products, including Word, Excel, PowerPoint and Outlook. G-Suite experience would be a plus.