Job Description

 

Laptop/Desktop - Yes we provide

The consultant is expected in office - WFH all days is not okay (so nearby office location should work)

 

Primary responsibilities include:

  • Hands on experience calendar management - scheduling all weekly, monthly meetings, one on one meetings, external meetings
  • Assist with new hire orientation and IT setup/coordination.  
  • Coordinate with vendors for processing monthly invoices
  • Coordinate with IT and CS staff on technology related issues and special projects.  
  • Manage repositories of information in electronic and physical form.  
  • Prepare and circulate minutes of meetings.  
  • Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates.  
  • Coordinate video conferences/audio calls with overseas Client offices.   
  • Maintain personnel records of the department pertaining to leave holidays.  
  • Coordinate trips for Corporate Services personnel from other  offices.  
  • Coordinate ground transport where needed.  
  • Assist in collecting and submitting expense statements and coordinating reimbursements.  
  • Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required.  
  • Handle the purchasing and maintenance of departmental office supply
  • Coordinate departmental moves.  
  • Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.)  
  • Assist in preparing reports, metrics, presentations, and other documents using Microsoft Office products such as PowerPoint, Excel, and Word
  • Coordinate with vendors.  
  • Submit and review expense reports
  • Create and update required documents.  

 

 Required Skills:

  • The successful candidate will have 3 to 8 years of business administration experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below: 
  • A team player who is flexible and can work well with others to achieve common goals.  
  • Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, internal client representatives, vendors, and consultants.  
  • Language skills: English fluency is mandatory.  
  • Communication skills: Good verbal, written, and interpersonal skills.  
  • Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word).