Job Description

Company Profile:

Client  is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Client can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Department Profile:

• Over 1200 employees, spanning 3 floors of 20 Bank Street, 45 administrative/secretarial staff

 

Job Specification

The purpose of this role is to ensure timely and accurate processing of travel and entertaining expenses on behalf of Sales & Trading employees in accordance with Client's  standards, controls and policies.

The Expenses Processor will work to ensure timely and accurate processing of expenses via the Concur system for individual Client's Sales & Trading employees in accordance with the Company's travel and expense policies and gifts and entertainment policy.

Primary Responsibilities:

  • Expense Management - Preparation and processing of complicated expense reports in a timely fashion, ensuring adherence to Firm and Sales & Trading policy. Ability to use initiative to resolve expense related issues when they arise
  • Delegate Access – Requesting delegate access for all employees within Sales & Trading EMEA
  • Correlating Receipts - Ensuring receipts given match data ie client name, event date, travel date, currency etc..
  • Adhere to Firm policy and audit rules – Check all submitted expenses adhere to the company expenses policy and expense
  • Cross Referencing – Checking previous reports to prevent duplicate payments
  • Obtaining Supporting Documents – Obtaining travel pre-approval documents, event pre-approval docs, etc…
  • Requesting Exception Approval – Sending memo requests via email for out of policy exceptions
  • Requesting Overspend Approval – Obtaining email approval for events which have exceeded the original budget
  • Allocations– Ensuring job numbers/cost centres/GL codes are correctly allocated where relevant
  • Adapting to Processes Per Division – Being mindful of different policies/processes dependent on which division the principal belongs to
  • Inbox Monitoring – Monitor and action the expense inbox regularly
  • Maintain confidentiality on all aspects of workload and employee data

 

Skills Required:

  • Ability to work to tight deadlines and manage time effectively
  • Must be accurate with strong attention to detail
  • Ability to pick up new systems quickly
  • Ability to organise and prioritise aging receipts
  • Demonstrate outstanding work ethic
  • Adapt communication style to needs of audience
  • Good people skills and ability to build rapport with assistants & bankers
  • Ability to anticipate problems and offer solutions
  • Ability to deal with difficult situations
  • Excellent verbal and written communication skills with professional telephone manner
  • Experience in an administration position within a busy office environment

 

Please note the below points

 

Required Knowledge : Concur

Admin support for London

Extreme good English

Expense Mangement

team size support - 100/200

expenses for MD and ED - communication is the key

 

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