Job Description

Primary Responsibilities

  • Coordinate with vendors and auditors.  
  • Assist in preparing reports, metrics, presentations and other documents using Microsoft Office products such as PowerPoint, Excel, and Word.  
  • Submit and review expense reports.  
  • Assist with new hire orientation and IT setup/coordination.  
  • Coordinate with IT and CS staff on technology related issues and special projects.  
  • Create and update required documents.  
  • Manage repositories of information in electronic and physical form.  
  • Prepare and circulate minutes of meetings.  
  • Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates.  
  • Coordinate video conferences/audio calls with overseas client offices.   
  • Maintain personnel records of the department pertaining to leave and holidays.  
  • Coordinate trips for Corporate Services personnel from other client offices.  
  • Coordinate ground transport where needed.  
  • Assist in collecting and submitting expense statements and coordinating reimbursements.  
  • Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required.  
  • Handle the purchasing and maintenance of departmental office supply and office equipment. This includes stationery, PC and blackberry.  
  • Coordinate departmental moves.  
  • Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.)  

Qualifications

·         The successful candidate will have 3 to 10 years of business experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below: 

·         A team player who is flexible and can work well with others to achieve common goals.  

·         Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, internal client representatives, vendors, and consultants.  

·         Language skills: English fluency is mandatory.  

·         Communication skills: Good verbal, written, and interpersonal skills.  

·         Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word). 

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