Job Description

Seeking virtual administrative support for the Investment Management Marketing team with a variety of administrative and logistical tasks.

The candidate will interface regularly with individuals at all levels across Client. Candidate must have an excellent team orientation and the ability to manage a fast-paced work environment and ability to progress projects and ensure timely completion of deliverables and deadlines.

Key responsibilities include:

  • Handling travel arrangements for marketing employees (booking flights, hotels and ground transportation; collecting all relevant details and preparing trip itineraries)
  • Coordinating Marketing team meetings, events including scheduling, planning, organizing, and assisting with ad hoc items
  • Liaising with supporting functions such as expense management, vendor management/approvals, and global resources
  • Organizing, submitting and ensuring timely payment of expenses
  • Assistance with scheduling photo shoots, webinars, etc. with other Client IM stakeholders
  • Answering inquiries and managing schedules as needed
  • Performing administrative responsibilities such as maintaining files, scanning, faxing, collating, etc., as needed
  • Taking on special projects as assigned by the leadership team

The ideal candidate is:

  • A detail-oriented self-starter with prior experience in the financial services industry or a multinational firm
  • Experienced with Concur/expense management systems
  • Someone who exhibits sound judgement with the ability to prioritize and make decisions
  • Energetic and eager to tackle new projects and ideas
  • A team-player capable of cultivating productive working relationships across the firm
  • Comfortable interacting with high-level executives

Qualifications:

  • Bachelor’s degree preferred
  • Three to five years’ prior experience in supporting a team
  • Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Exceptional writing, editing, and proofreading skills
  • Familiarity with Client and the financial and marketing industry a plus
  • Excellent organization and time-management skills

 

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