Job Description

Key Accountabilities

 

• Assist Proactive Invoice Processing (PIP) team with matching approvals, input, etc. as needed.
• Resolve and post invoice exceptions in VIM that did not automatically post
• Including following up with logistics for Goods Receipts (GR’s), business for approvals, and Purchasing with discrepancies in pricing or quantities, etc.
• Perform routine follow ups with any invoices that have been work-flowed and no response.
• Reconcile statements and work with vendors to resolve discrepancies.
• Respond to queries within 48 hours of receiving email/phone call.
• Work on intercompany confirmation – including determining discrepancies and resolving with counterparty.
• Perform Intercompany reconciliations on monthly basis and support to clear pending invoices in various system queues
• Intercompany accruals to be done on quarterly basis as per group timetable
• Work with the central teams to submit vendor master changes, including banking changes, remittance changes, etc. 
• The processing of transactions includes validation checking for correctness and completeness using pre-defined rules and appropriate IT or manual systems.
• Build good working relationships and trust with all external vendors and the internal business unit representatives.
• Internal month-end closing activities by submitting accruals for unprocessed invoices and claims, reviewing journals for adjustments and following up on outstanding debts and credit balances.
• Maintain local operating procedures and work instructions in a timely manner.
• Verify vendor accounts by reconciling monthly statements and follow up closely on invoices with relevant parties.
• Provide accurate and effective document preparation and records management relating to the AP function in accordance with records retention policies and procedures.
• Check all vendor contact records are input to ERP systems accurately and timely.
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·   Key Competencies ·   Effective communication skills ·   Functional Technical Skills ·   Customer Focus ·   Drive for Results ·   Dealing with Ambiguity     ·   Peer Relationships ·   Problem Solving

·   Key Relationships Financial Directors/Managers/Staff Accounts Payable Manager FSC Director Business customers A/P Team Members

Qualifications & Experience

• B Com Graduate with 5 to 10 yrs of experience
• Exposure to Intercompany accounting and reconciliations
• Qualified Accountants not required for this role
• Knowledge of SAP  - FICO
• Shift working (rotational as per business requirement). US Shifts also possible