Job Description

Key Accountabilities


  • Assist Proactive Invoice Processing (PIP) team with matching approvals, input, etc. as needed.
  • Resolve and post invoice exceptions in VIM that did not automatically post
    • Including following up with logistics for Goods Receipts (GR’s), business for approvals, and Purchasing with discrepancies in pricing or quantities, etc.
  • Perform routine follow ups with any invoices that have been work-flowed and no response.
  • Reconcile statements and work with vendors to resolve discrepancies.
  • Respond to queries within 48 hours of receiving email/phone call.
  • Work on intercompany confirmation – including determining discrepancies and resolving with counterparty.
  • Perform Intercompany reconciliations on monthly basis and support to clear pending invoices in various system queues
  • Intercompany accruals to be done on quarterly basis as per group timetable
  • Work with the central teams to submit vendor master changes, including banking changes, remittance changes, etc. 
  • The processing of transactions includes validation checking for correctness and completeness using pre-defined rules and appropriate IT or manual systems.
  • Build good working relationships and trust with all external vendors and the internal business unit representatives.
  • Internal month-end closing activities by submitting accruals for unprocessed invoices and claims, reviewing journals for adjustments and following up on outstanding debts and credit balances.
  • Maintain local operating procedures and work instructions in a timely manner.
  • Verify vendor accounts by reconciling monthly statements and follow up closely on invoices with relevant parties.
  • Provide accurate and effective document preparation and records management relating to the AP function in accordance with records retention policies and procedures.
  • Check all vendor contact records are input to ERP systems accurately and timely.


·   Key Competencies

·   Effective communication skills

·   Functional Technical Skills

·   Customer Focus

·   Drive for Results

·   Dealing with Ambiguity



·   Peer Relationships

·   Problem Solving



·   Key Relationships

  • Financial Directors/Managers/Staff
  • Accounts Payable Manager
  • FSC Director
  • Business customers
  • A/P Team Members

Qualifications & Experience

  • B Com Graduate with 5 to 10 yrs of experience
  • Exposure to Intercompany accounting and reconciliations
  • Qualified Accountants not required for this role
  • Knowledge of SAP  - FICO
  • Shift working (rotational as per business requirement). US Shifts also possible