Job Description

Key Accountabilities


  • Sort through emails received and place into appropriate subfolders between queries, statements, invoices.
  • Receive postal mail invoices. Scan and place into appropriate folders for uploading into Vendor Invoice Management (VIM).
  • Move VIM invoices into scanning solution and scan. Perform checks on images.
  • Move scanned VIM invoices into SAP and perform validations on invoices when necessary.
  • Maintain log of invoices received for statistical information.
  • Assist Proactive Invoice Processing (PIP) team with matching approvals, input, etc. as needed.
  • Resolve and post invoice exceptions in VIM that did not automatically post
    • Including following up with logistics for Goods Receipts (GR’s), business for approvals, and Purchasing with discrepancies in pricing or quantities, etc.
  • Perform routine follow ups with any invoices that have been work-flowed and no response.
  • Reconcile statements and work with vendors to resolve discrepancies.
  • Respond to queries within 48 hours of receiving email/phone call.
  • Work on intercompany confirmation – including determining discrepancies and resolving with counterparty.
  • Work with the central teams to submit vendor master changes, including banking changes, remittance changes, etc. 


·   Key Competencies

·   Effective communication skills

·   Functional Technical Skills

·   Customer Focus

·   Drive for Results

·   Dealing with Ambiguity



·   Peer Relationships

·   Limited Problem Solving



·   Key Relationships

  • Financial Directors/Managers/Staff
  • Accounts Payable Manager
  • FSC Director
  • Business customers
  • A/P Team Members

Qualifications & Experience

  • B Com Graduate with 3 to 5 yrs of experience
  • Master Graduate or Qualified Accountants not required for this role
  • Knowledge of SAP  - FICO