Essential Duties and Responsibilities:
On Boarding and induction: Joining formalities, New Hire Induction, Documentation ,Follow-up for the mandatory documents if missing in file, Appointment Letter and confidentiality agreement Preparation and Printing and distribution. Personal File Management
Letters Preparations: Appointment Letter & Confidentiality Agreement, Promotion Letters preparation and filing, Internship letters for Interns, Miscellaneous and Other letters.
Statutory Compliance: Co-ordinate with vendor to update statutory registers, Filing the returns, Renewal of Licenses, Address employees PF related queries.
Payroll and Exit Process: Payroll inputs preparation, verification of reports and registers, Finalize the payroll, No due collection from All departments, Preparing recoverable such as salary advance, relocation expense & NP buyout with NDC-, Pay hold audit to ensuring smooth F&F processing without any gap, Sending Inputs to Vendor, Draft Full and final settlement checking, Auditing JV and bank files for F&F cases and sending for booking and payment as per time line, Finalize the full and final settlement and align with all employees. Release reliving/ experience letter.
Vendor Management.(Payroll Vendor, Aparajitha, Sodexho, Insurance, Car lease etc).BSM tool-Vendor registration documentation, Preparation of PO, Authbridge invoice validation, Bills submission, Co ordinating with Vendor .Coupa tool managing.
Leave Tool Management: Check all the leave are crediting correctly, Help employees in Applying leave for the employees who are not able to mark, Canceling the leave ,Downloading the Leave reports.
Updating master data- designation, Cost center, Managers etc.
Sodexo(Meal Card): Uploading Empl Details in Sodexo Portal, Creating the Invoice for Payment
Handling employees query, Providing the card to the Employees.
Other Work: Employees Queries management.(Leave, PF, Sodexho, nps etc), Co ordinating with Finance, Reports. Data Support to Aparajitha for statutory compliance, PF Queries. Background Verifications for left employees.