Job Description

Position: Content Maintenance, Event Coordination, Executive Assistant

Global Risk and Analysis is seeking a highly motivated individual to join our team as administrative support for the Investment Management Risk team with a variety of administrative and logistical tasks.

The candidate will interface regularly with individuals at all levels across Client. Candidate must be a self-starter, can manage in a fast-paced work environment and has ability to progress projects and ensure timely completion of deliverables and deadlines.  Power Point proficiency and experience with handling projects and events are crucial for this role.

Key responsibilities include:

  • Assist the global team with creating and maintaining risk marketing materials, decks for meetings and various initiatives.
  • Act as coordinator for any team events (budget estimates, any approvals, travel, accommodations, conference rooms, etc).
  • Coordinating meetings, events including scheduling, planning, organizing, and assisting with ad hoc items.
  • Liaising with supporting functions such as expense management, vendor management/approvals, and global resources.
  • Managing calendars for senior members of the Risk team
  • Handling travel arrangements for Risk employees, mainly head of risk and managing directors (booking flights, hotels and ground transportation; collecting all relevant details and preparing trip itineraries)
  • Organizing, submitting and ensuring timely payment of expenses
  • Answering inquiries and managing schedules as needed
  • Performing administrative responsibilities such as maintaining files, scanning, faxing, collating, etc., as needed
  • Taking on special projects as assigned by the leadership team

The ideal candidate is:

  • A detail-oriented self-starter with prior experience in the financial services industry or a multinational firm
  • Highly skilled with Power Point
  • Experienced with Concur/expense management systems
  • Someone who exhibits sound judgement with the ability to prioritize and make decisions
  • Energetic and eager to tackle new projects and ideas
  • A team-player capable of cultivating productive working relationships across the firm
  • Comfortable interacting with high-level executives

Qualifications:

  • Bachelor’s degree
  • Three to five years’ prior experience in supporting a team
  • Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
  • Exceptional writing, editing, and proofreading skills
  • Familiarity with Client and the financial and Risk industry a plus
  • Excellent organization and time-management skills

 

Must have skillset- Excellent verbal and written communication, exp in creating power point decks, light project management exp, and exp in coordinating any team events, concur

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