Job Description

Summary 

The Executive Business Partner is responsible for providing comprehensive support to the aligned Executive Team. This fast-paced, highly visible role requires the ability to complete a comprehensive variety of administrative responsibilities daily.  This position will act as a trusted advisor always maintaining the strictest of confidentiality.  This position must anticipate the assigned executive work needs, think critically, and function with a high level of professionalism and extreme confidentiality.

Key Responsibilities

  • Provide calendar management for assigned Executive(s) and prioritize inquiries and requests. 
  • Act as a liaison to those requesting the assigned Executive(s) phone and calendar time. Prioritize and ensure urgent matters are escalated and visible to ensure Executive level responses are timely.  
  • Schedule meetings, perform research, draft agendas, distribute presentation materials; and take meeting minutes on behalf of assigned Executive(s). 
  • Successfully create complex documents, reports, maintain contact lists, make travel arrangements, and complete expense and mileage reports.
  • Work closely with assigned Executive(s) to keep them well informed of upcoming commitments and responsibilities, following up appropriately. 
  • Anticipate Executive’s needs in advance of meetings, conferences, etc.
  • Work with the assigned Executive(s) to coordinate the Executive’s outreach activities. As requested, follow up on contacts made by the assigned Executive(s) to cultivate ongoing relationships.
  • Act as a trusted advisor always maintaining the strictest of confidentiality.
  • Complete other projects as assigned for the overall benefit of the organization.

Preferred Education and Experience

  • Strong interpersonal communication skills, organizational skills, and the ability to handle multiple projects simultaneously and meet deadlines consistently. 
  • 4-6 years of experience maintaining and handle matters of confidentiality with utmost tact and diplomacy
  • Ability to adapt and adjust planned work through analyzing work demands, competing priorities, and tight deadlines; to understand the most effective and efficient means to accomplish tasks within the parameters of the organizational structure, processes, systems, and policies.
  • 4-6 years of complex calendar management experience in different time zones.
  • 2-3 years of working in a remote environment.
  • 4-6 years of verifiable experience as an Executive Assistant to EVP and COO level or higher.

Work Environment

This job operates in a remote home office environment. This role routinely uses computer equipment such as mouse, monitors, keyboards, phones, printer, and headphones.  Requires strong internet service and connection.

Other Duties 

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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