Job Description

Job title: Admin assistant – BACTJP0005323

Duration: 12 months

Interview: Face to face

 

Description:
Supports Senior Executive, handling administrative duties. Performs diverse, advanced and confidential administrative support including composing, releasing routine but somewhat complex correspondence. Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive. Reads, screens, refers and responds to incoming mail, ensuring that referrals are made, responses are gathered and summarized. May act as liaison to outside groups coordinating events where the executive is a corporate chair, director or committee member. Communicates with executives and line management to gather/convey relevant information.
Responsibilities:
• Provide general administrative support to the team and senior members of the IBK team
• Required to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Process Travel & Entertainment reports using the on-line Concur system
• Assist in organizing the Commitment Committee meetings
• Assist in organizing the meetings for Asia Pacific, align the required attendees and liaise with the global counterparts on the logistics
• Follow up with bankers across the region on any required follow up from the Commitment Committee meetings
• Assist in maintenance of the records for the capital commitment committee
• Maintain an existing record database that archives the approval status and summary of each presented transaction and meeting minutes via an online depository
• Provide regular updates to management and sanitizing data for specific requirements