Job Description

Must have skillset- Travel bookings, calendar / meeting management and expense re-imbursements, Exp in functional side of things like gathering data from Market Data vendors like Bloomberg, FactSet, Morningstar or assisting in onboarding vendors for various business services, candidate should have worked at a global asset management firm / global investment bank

Key responsibilities include:

• Handling travel arrangements for Eaton Vance Equity employees (booking flights, hotels, and ground transportation; collecting all relevant details and preparing trip itineraries)
• Organizing, submitting, and ensuring timely payment of expenses
• Coordinating team meetings, events including scheduling, planning, organizing, and assisting with ad hoc items
• Liaising with supporting functions such as expense management, vendor management/approvals, and global resources
• Become proficient with various software programs by downloading and running reports.
• Efficiently coordinate multiple calendars and manage schedules as needed.
• Performing administrative responsibilities such as maintaining files, scanning, faxing, collating, etc., as needed
• Taking on special projects as assigned by the leadership team

The ideal candidate is:

• A detail-oriented self-starter with prior experience in the financial services industry or a multinational firm
• Experienced with Concur/expense management systems
• Someone who exhibits sound judgement with the ability to prioritize and make decisions
• Energetic and eager to tackle new projects and ideas
• A team-player capable of cultivating productive working relationships
• Comfortable interacting with high-level executives

Qualifications:

• Associate degree preferred.
• Three to five years’ prior experience in supporting a team.
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• The ability to handle changing priorities and multiple tasks simultaneously in a fast-paced environment.
• Exceptional writing, editing, and proofreading skills.
• Familiarity with Client and the financial industry a plus
• Excellent organization and time-management skills

Must have skillset- Travel bookings, calendar / meeting management and expense re-imbursements, Exp in functional side of things like gathering data from Market Data vendors like Bloomberg, FactSet, Morningstar or assisting in onboarding vendors for various business services, candidate should have worked at a global asset management firm / global investment bank.