Job Description

Shift Timing- 11 AM to 8 PM

Will laptop be provided- Yes

WFO

Must have skillset- Excellent communication, good excel knowledge

                                            

 JOB DESCRIPTION

  

Department: Client Fund Services

 

Client Fund Services (FS) provides fund administration services to the world’s leading hedge funds. FS has around 1300+ professional globally and of which, 700+ employees works out of India. Our offices are spread in New York, Dublin, London, Glasgow, Mumbai, Bangalore and Hong Kong.

 

FS is a wholly owned subsidiary of Client. The parent company, Client, has obtained Financial Holding Company status in the United States. Subsidiaries of Client are subject to the supervision and regulations of the Federal Reserve Bank. FS is an independent legal and business venture within Client. It provides services on a stand-alone basis, independently from other Client affiliates.

 

Primary responsibilities include:

  • Hands on experience calendar management - scheduling all weekly, monthly meetings, one on one meetings, external meetings
  • Assist with new hire orientation and IT setup/coordination.  
  • Coordinate with vendors for processing monthly invoices
  • Coordinate with IT and CS staff on technology related issues and special projects.  
  • Manage repositories of information in electronic and physical form.  
  • Prepare and circulate minutes of meetings.  
  • Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates.  
  • Coordinate video conferences/audio calls with overseas Client offices.   
  • Maintain personnel records of the department pertaining to leave and holidays.  
  • Coordinate trips for Corporate Services personnel from other Client offices.  
  • Coordinate ground transport where needed.  
  • Assist in collecting and submitting expense statements and coordinating reimbursements.  
  • Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required.  
  • Handle the purchasing and maintenance of departmental office supply
  • Coordinate departmental moves.  
  • Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.)  
  • Assist in preparing reports, metrics, presentations, and other documents using Microsoft Office products such as PowerPoint, Excel, and Word
  • Coordinate with vendors.  
  • Submit and review expense reports
  • Create and update required documents.  

 

Required Skills:

  • The successful candidate will have 3 to 8 years of business administration experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below: 
  • A team player who is flexible and can work well with others to achieve common goals.  
  • Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, internal client representatives, vendors, and consultants.  
  • Language skills: English fluency is mandatory.  
  • Communication skills: Good verbal, written, and interpersonal skills.  
  • Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word). 

 

 

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