Job Description

Job Description

Primary Responsibilities

  • Assist in preparing reports, metrics, presentations and other documents using Microsoft Office products such as PowerPoint, Excel, and Word.
  • Submit and review expense reports.
  • Assist with new hire orientation and IT setup/coordination.
  • Manage calendars and coordinate logistics for internal, external events, Visitors and team meetings, including attendees, materials and communications
  • Connect and coordinate with Overseas stakeholders for overseas trips
  • Coordinate with IT and CS staff on technology related issues and special projects.
  • Manage repositories of information in electronic and physical form.
  • Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates.
  • Coordinate video conferences/audio calls with overseas Client offices.
  • Coordinate ground transport where needed.
  • Assist in collecting and submitting expense statements and coordinating reimbursements.
  • Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required.
  • Handle the purchasing, renting and maintenance of departmental office supply and office equipment. This includes stationery, PC and other IT equipments.
  • Coordinate departmental moves.
  • Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.)
  • Coordinate with various committees within the business Unit and volunteer for events.
  • Demonstrates excellent time management, prioritization and organizational skills.
  • Monitor email, and general copying, filing and scanning
  • Assist with various meeting preparation
  • Administer other duties as delegated by the team

Qualifications

Knowledge/Skills

  • The successful candidate will have 5 to 7 years of business experience in a demanding business environment such as financial services.
  • Advanced Microsoft Office skills (Excel, Outlook, Word, and PowerPoint)
  • A team player who is flexible and can work well with others to achieve common goals.
  • Strong time management skills
  • Adaptable and ability to multitask
  • Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, vendors, and consultants.
  • Language skills: English fluency is mandatory.
  • Detail orientated with superior organizational skills
  • Ability to work in a fast-paced, evolving environment
  • Communication skills: Good verbal, written, and interpersonal skills.

Contract duration: 1 year; extension possible based on performance

Years of experience: 5 – 7 years

Location: Worli, Mumbai (Raheja Altimus)

Shift timing: 9 AM to 6 PM

Acceptable NP: Immediate to 30 days

Will laptop be provided: Yes

Must have skillset: (i) Strong multitasker with excellent verbal and written communication skills and attention to detail; (ii) Advanced Microsoft Office (Excel, Outlook, Word, and PowerPoint): (iii) Excellent calendar, travel, expense and event management experience

WFO/Hybrid: WFO

 

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