Job Description

Key Responsibilities:

· Set up internal meetings, circulate the agenda, and maintain calendar of appointments.

· Submit and review expense reports.

· Assist with new hire orientation and IT setup/coordination.

· Coordinate with IT and CS staff on technology related issues and special projects.

· Create and update required documents.

· Manage repositories of information in electronic and physical form.

· Prepare and circulate minutes of meetings.

· Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates.

· Coordinate video conferences/audio calls with overseas client offices.

· Maintain personnel records of the department pertaining to leave and holidays.

· Coordinate ground transport where needed.

· Assist in collecting and submitting expense statements and coordinating reimbursements.

· Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required.

· Handle the purchasing and maintenance of departmental office supply and office equipment. This includes stationery, PC and blackberry.

· Coordinate departmental moves.

· Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.)

· Coordinate with the vendors for BU specific events

· Work on cross functional operational projects

· Manage calendar of the senior leadership and also make travel arrangements accordingly

Experience & Qualifications:

· Education: The candidate will have 2 to 4 years of business experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below

· Experience:

• A team player who is flexible and can work well with others to achieve common goals.

• Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, internal client representatives, vendors, and consultants.

• Education: Undergraduate degree.

• Language skills: English fluency is mandatory.

• Communication skills: Good verbal, written, and interpersonal skills.

• Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word).

Skills & Competencies:

o Problem-Solving: Excellent critical thinking skills, with a focus on finding innovative solutions to challenges.

o Communication: Strong written and verbal communication skills for clear and effective collaboration.

o Teamwork: Ability to work collaboratively across different teams and levels of the organization to drive continuous improvement initiatives.

o Attention to Detail: High attention to detail with a focus on ensuring the accuracy of processes and improvements.