Job Description

Job Description:

Onboarding

  1. Appointment Letter and confidentiality agreement Preparation and Printing and distribution.
  2. Compensation and benefits Induction.
  3. Documentation of Personal Records and Create Personal File.
  4. Managing Onboarding tool (Van Launch)
  5. Mediclaim and GMC insurance Data preparation sharing with vendor.
  6. Statutory documents downloading and share with Vendor.
  7. Follow up with employees incase mandatory documents missing.

Letters

  1. Promotion Letters preparation and filing
  2. Salary revision letters
  3. Internship letters for Interns
  4. Other letters
  5. Reliving and experience letters
  6. Business Visa Letters

Vendor Management. (Payroll, Aparajitha, Sodexho, Insurance, Car lease etc)

  1. BSM tool-Vendor registration documentation.
  2. Coordinate with Procurement for Renewal of agreements.
  3. Preparation of PO
  4. Invoice validation and process.
  5. Co ordinating with Vendor.
  6. Coupa tool managing.

Statutory Compliance

  1. Monthly Data sharing with Vendor
  2. Monthly challans Generation for Remittance
  3. Monthly Registers and Returns
  4. Employees Grievance handling related to provident fund
  5. Compliance update in Lex comply tool.
  6. Managing PF and ESI ,PT tool

Payroll

  1. Payroll inputs preparation and Validation
  2. Draft Verification
  3. Finalize the payroll reports and coordinate with Finance for Accounting
  4. Salary process
  5. Statutory payments Process.
  6. Flexi Payments (NPS, Car lease,Pluxee etc)

Exit Process 

  1. No due collection from All departments
  2. Preparing recoverable such as salary advance, relocation expense & NP buyout with NDC-
  3. Payhold audit to ensure smooth F&F processing without any gap
  4. Sending Inputs to Vendor.
  5. Draft Full and final settlement checking.
  6. Auditing JV and bank files for F&F cases and sending for booking and payment as per time line
  7. Finalize the full and final settlement and align with all employees.
  8. Release reliving/ experience letter.

Leave Tool Management

  1. Check all the leave are crediting correctly
  2. Help employees in Applying  leave for the employees who are not able to mark
  3. Canceling the leave
  4. Downloading the Leave reports.
  5. Updating master data- designation, Cost center, Managers etc.

Sodexo(Meal Card)

  1. Uploading Empl Details in Sodexo Portal
  2. Creating the Invoice for Payment
  3. Handling employees query
  4. Providing the card to the Employees

Other Work.

  1. Employees Queries management.(Leave, PF, Sodexho, nps etc)
  2. Co ordinating with Finance
  3. Reports
  4. Left employees Background Verifications check.

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