Job Description

Primary responsibilities include:


  • Hands on experience calendar management - scheduling all weekly, monthly meetings, one on one meetings, external meetings
    • Assist with new hire orientation and IT setup/coordination.
    • Coordinate with vendors for processing monthly invoices
    • Coordinate with IT and CS staff on technology related issues and special projects.
    • Manage repositories of information in electronic and physical form.
    • Prepare and circulate minutes of meetings.
    • Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates.
    • Coordinate video conferences/audio calls.
    • Maintain personnel records of the department pertaining to leave and holidays.
    • Coordinate trips for Corporate Services personnel from other Client offices.
    • Coordinate ground transport where needed.
    • Assist in collecting and submitting expense statements and coordinating reimbursements.
    • Handle the purchasing and maintenance of departmental office supply and office equipment. This includes stationery, PC and blackberry.
    • Coordinate departmental moves.
    • Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.)
    • Assist in preparing reports, metrics, presentations and other documents using Microsoft Office products such as PowerPoint, Excel, and Word
    • Coordinate with vendors and auditors.
    • Submit and review expense reports
    • Create and update required documents.

    Required Skills:

  • The successful candidate will have 3 to 8 years of business administration experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below:
    • A team player who is flexible and can work well with others to achieve common goals.
    • Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, internal client representatives, vendors, and consultants.
    • Language skills: English fluency is mandatory.
    • Communication skills: Good verbal, written, and interpersonal skills.
    • Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word).

 

WFO/Hybrid- WFO

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