Job Description
- MS Excel Expert
- Training on SAP will provide
- Good Communication
- Check import document
- Register order as per import document
- Coordination with warehouse team and clear consignment
- Provide import export status to sales team
JD
Import and Export Coordination: Oversee and manage the import and export of goods. Ensure that all shipments are processed efficiently and in compliance with legal
and regulatory requirements.
· Documentation: Prepare and review import/export documents such as invoices, packing lists, bills of lading, certificates of origin, and customs declarations.
· Customs Compliance: Ensure that all shipments comply with import/export laws, tariffs, and regulations (Training will be provided) . Work with customs brokers to resolve issues related to customs clearance.
· Logistics Management: Coordinate with freight forwarders and shipping companies to arrange transportation of goods. Track shipments and resolve any issues that may arise
during transit.
· Inventory Management & Planning: Ensure that the inventory levels are aligned with the FC/import/export schedule and warehouse capacity. Release PO as per FC/Sales
Team requirements
· Risk Management: Identify and mitigate risks related to shipping and compliance, including customs delays, lost goods, or incorrect documentation.
· Reporting & Analysis: Prepare regular reports on import/export activities, shipment status, and costs. Analyze data to optimize supply chain performance and reduce costs.
· Customer Service: Address any issues or inquiries from clients regarding imports/exports and resolve problems related to goods delivery or documentation.
Detailed:
Planning
1. Check forecast of the materials which received from sales team
2. As per forecast, need to order material from sourcing plant (MDA/EMD/JAPAN)
3. Need to create PO & follow-up with source for allocation if any.
4. Make sure that material is allocated and shipped.
5. After shipment need to check & ensure document of the shipment has been
received.
Import
1. Daily maintaining master file which include details of importing shipment
2. Check the document which received from forwarder of import shipment.
3. Track the shipment for ETA dates
4. send documents to CHA for customs clearance & save it in shared folder.
5. As per master file please check whether any shipment is getting cleared by coordinating with CHA & with CFS.
6. Make duty payment if we are clearing the consignment & move the consignment to our 3PL warehouse
7. Coordinate with transporter and make to arrange vehicle for delivery
8. Send mail to customer (sales team) about the consignment & also to warehouse team.
9. Check vendor invoices, maintain record and forward to the finance team for payment.
10. Attend all the necessary meeting and complete the training which are assign.
Export
1. Verify LC, Prepare Export documents as per LC (letter of Credit)/Incoterms
2. Shipping docs send to CHA for export process
3. Check list of Shipping bill, AWB draft approval
4. Communicate to customer ETD/ETA, submitted the document with customer/Bank on time.
5. Closing EDPMS, verify invoices from CHA/Forwarder & Submit to accounts for payment on time.
